All patients of the Church Street Practice are members of the Church Street Patient Participation Group (PPG) previously known as the Patient Involvement Group (P.I.G.)
Its aims will be:
- To foster an understanding of the practice and help to influence its development
- To gather and share with the doctors the views of patients and their families about how the practice works
- To promote an understanding of the issues involved
- To draw attention to unmet needs
- To provide opportunities for all concerned to meet together.
The PPG will not address individual or personal doctor/patient problems/complaints and will have no commercial or political interests. Conflicts of interest regarding their membership of the committee must be declared before each meeting.
- There shall be a committee of a minimum of 7 members elected at the Annual General Meeting. This group shall, at its first meeting elect from their members a Chairperson, a Secretary, and a Treasurer. This committee shall have the ability to co-opt members as required. Co-opted members will normally be limited to two except if co-opted for a special reason, i.e. an event or project.
- Any member of the PPG can ask to attend a committee meeting for a specific purpose.
- The Practice Manager and a Doctor shall be ex-officio members and not part of the seven.
- Each member of the committee (apart from elected officers) should be willing to take a specific role, i.e. minutes secretary, publicity officer, newsletter editor and newsletter distribution, vice chair.
- Finance is reported at meetings and funds will be allocated by Committee decision. The PPG has a current account with TSB Bank. All cheques require 2 signatures.
- There should be a minimum of six meetings a year and a member of the Newbury Street PPG be asked to attend each meeting and a member of this PPG should, if invited, attend a Newbury Street PPG meeting.
- The date of meetings would be publicised on the notice board in the waiting room, on the Practice website and on the Practice Facebook page. Meetings would have a standard agenda.
- The normal length of service should be three years but members may be re-elected.
- The Annual General Meeting of the PPG shall be held in the autumn each year, except in exceptional circumstances, when it will take place at the earliest opportunity. 14 days’ notice of the AGM shall be given by notices at the Health Centre and other places,
adverts and/or diary entries in village newspapers and local press, the practice website and the September edition of the Newsletter. - Extraordinary General Meetings of the PPG may be held at the discretion of the committee or may be called by not less than 10 patients or the Practice Manager and a Doctor.
- The quorum for the AGM shall be 20 members and for committee meetings 5 members (including ex-officio members). The chairman of the meeting shall have a second casting vote (applying to the office of the chair) providing that he/she has already used their personal vote.
- These rules shall only be altered by a simple majority vote of those members present and voting at the AGM or at an EGM specifically called for that purpose.
- A decision to dissolve the group shall require a two thirds majority vote of those members present and voting at an Extraordinary Meeting of the group. In the event of any funds being held by the PPG at time of its dissolution, these funds shall be given to the practice charity.
Revised from the 1995 constitution and accepted by vote at the PPG AGM November 15th 2017.
Updated 2020.